Administration Assistant

Administration Assistant

Job Title: Administration Assistant
Contract Type: Contract
Location: Melbourne
Salary: Capped rate
Start Date: 2021-07-04 00:00:00
Reference: V-39403
Contact Name: Mohammed Samsam
Contact Email:
Job Published: July 05, 2021 16:41

Job Description

The Role:

One of our Federal Government clients is currently looking for an experienced Administration Assistant to provide secretariat support to the governance function, managing quality control of documents and supporting the program management office.

The role will be expected to be able to interact effectively across a diverse range of skillsets including ICT experts, policy development, technical writing, procurement and PMO functions. To be successful in the role the Administration Assistant must be able to support steering groups through minute taking, meet deadlines, sustain high quality outputs and have a meticulous approach to detail.

  • Assisting with preparing correspondence for program governance meetings and secretariat support through minute taking.
  • In conjunction with the Program Management Office (PMO), assisting with the establishment, oversight and quality assurance of program reporting.
  • Assisting the PMO through provision of support including maintaining standards, tools and templates.
  • Assisting with coordinating Gateway and other assurance reviews.
  • Organising and facilitating meetings/reviews
Essential Skills and Experience:
  • Effective communication and stakeholder management skills
  • Exceptional organisational skills and disciplined work approach
  • Ability to adapt to continually changing demands and priorities
  • Experience in taking minutes for senior boards/steering committees
  • Minimum of 3 years' experience as working within administration support.
  • Experience within a large, complex multi-year transformation program
  • Advanced MS Office - including Word, Excel, PowerPoint
  • Demonstrated experience working with broad number of stakeholders.
Location: Melbourne

Contract Term: Until 30 June 2022 with 1 x 12 month extension option

Security Requirements: Must be an Australian Citizen.


How to Apply:

Applications close Monday, 12 July 2021

Please upload your resume to apply. Please note you may need to complete selection criteria to complete this application process. We will be in touch with instructions for suitably skilled candidates.