ASO6 HRIMS Project Coordinator/Officer
|Job Title:||ASO6 HRIMS Project Coordinator/Officer|
|Contact Name:||Connie TONG|
|Job Published:||July 13, 2021 14:30|
About the Role:
Working as a part of a multi-disciplinary team to effectively and efficiently support the delivery of the Human Resource Information Management Solution (HRIMS) Program.
WHAT YOU WILL DO
- Review an provide input into project artefacts, processes and procedures.
- Administer, manage and update the project SharePoint site, and shared drive directory, providing advice and guidance to the project team.
- Monitor and manage the HRIMS mailbox and calendar, including responding to correspondence and meeting coordination.
- Receipt and tracking of invoices and project billing, with associated forecasting and reporting functions.
- Data entry related to the project and status reporting and information management, both regular and ad-hoc.
- End-to-end administration of governance processes, including agenda development, paper drafting, minute taking, actions tracking and follow up, coordination of review and clearance.
- Provide administrative assistance and operational support to project managers and team members as required, including onboarding/offboarding, asset and venue management.
- Work in accordance with, and uphold the ACT Government Respect, Equity and Diversity Framework and the Directorate’s Work Health and Safety system.
- This position does not involve direct supervision of staff.
WHAT YOU REQUIRE
The information below describes the capabilities that are required to perform the duties and responsibilities of the position.
Information Technology Infrastructure Library (ITIL) qualifications which is a set of detailed practices for IT service management would be highly advantageous. Shared Services utilises the Skills Framework for the Information Age (SFIA) to define the required ICT skill set. The following generic SFIA skills apply to this role. Further information on SFIA skills can be found at: https://www.sfia-online.org/en/framework/sfia-7/a-to-z-skills-collection.
- Quality management QUMG 4: - Assists projects, functions or teams in planning the quality management for their area of responsibility. Assists in the development of new or improved practices and organisational processes or standards. Facilitates localised improvements to the quality system or services.
- Customer service support CSMG 3: - Acts as the routine contact point, receiving and handling requests for support. Responds to a broad range of service requests for support by providing information to fulfil requests or enable resolution. Provides first line investigation and diagnosis and promptly allocates unresolved issues as appropriate. Assists with the development of standards, and applies these to track, monitor, report, resolve or escalate issues. Contributes to creation of support documentation.
- Portfolio, programme and project support PROF 4: - Takes responsibility for the provision of support services to projects. Uses and recommends project control solutions for planning, scheduling and tracking projects. Sets up and provides detailed guidance on project management software, procedures, processes, tools and techniques. Supports programme or project control boards, project assurance teams and quality review meetings. Provides basic guidance on individual project proposals. May be involved in aspects of supporting a programme by providing a cross programme view on risk, change, quality, finance or configuration management.
- Ability to efficiently plan, organise and prioritise work to meet deadlines in fast-paced and high-pressure situations and operational tempo;
- Highly effective written and oral communication skills, including the ability to influence and negotiate effectively at all levels.
- Adaptability to changing circumstances and resilience while working in an uncertain and evolving environment.
- Collaborative approach and the initiative to contribute effectively as a member of a large multidisciplinary team.
- Ability to consistently display commitment to high quality customer service principles and practices.
Contract term: 6 month contract
Eligibility/Other Requirements: To be eligible for temporary employment within the ACT Public Service you must be in Australia on a visa with work rights or be an Australian citizen or permanent resident.
Application closing date: 18/07/2021
How to Apply:
Please submit your application include your resume, contact details of two referees, DDMM of your DOB, rate expectation inclusive Super, notice period, payroll option (PAYG or ABN), and a short summary(optional) telling us how your skills, knowledge, experience, and qualifications make you the best person for the job. We will be in touch shortly for suitably skilled candidates.
We may review, short-list for this role prior to the closing date. We encourage the submission of early applications.
Call Connie Tong on 0480 002 460 or email firstname.lastname@example.org for any further information.
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