Our client is a leading Australian Government organisation with a strong national and international presence, delivering scientific expertise and partnerships that support evidence‑based decision making. With a collaborative and forward‑thinking culture, the organisation plays a key role in supporting major global initiatives and high‑profile international engagements.
They are currently preparing for a significant international plenary event to be held in late 2026 and are seeking professional support to ensure its successful delivery.
About the Role
An exciting opportunity exists for an experienced Event Coordinator to support the planning and delivery of a major international plenary meeting scheduled for November 2026. This contract role runs through to 31 January 2027 and will see you providing end‑to‑end logistics, coordination and administrative support for a complex, high‑profile event involving domestic and international stakeholders.
Key responsibilities include:
- Coordinating the production and distribution of event and delegate materials, including registrations, information packs and communications
- Preparing event runsheets and acting as the primary point of contact for audio‑visual and venue logistics
- Managing on‑site operations, including the registration desk and resolution of operational issues during the event
- Coordinating catering, hospitality and official functions
- Supporting organisational and operational meetings, including secretariat duties, agendas, minutes and briefing materials
- Managing supplier relationships and contracts to ensure quality outcomes
- Preparing draft briefing papers, reports and correspondence where required
- Delivering a post‑event, logistics‑focused lessons learnt report in collaboration with key partner organisations
To be successful in this role, you will demonstrate:
- Proven experience in event coordination, logistics or operational support for complex projects or large‑scale events
- Strong organisational and administrative skills, with the ability to manage priorities and meet deadlines
- Excellent stakeholder engagement skills, including experience working with senior executives and external partners
- High‑level written communication skills, particularly in preparing briefs, reports and correspondence
- The ability to work autonomously while contributing effectively as part of a broader team
- An Australian Government Baseline security clearance (or the ability to obtain one)
Why partner with Whizdom?
We’re Whizdom. We view you as an extension of our strong, dependable brand and have differentiators which really are different! The Whizdom way:
- We pay our contractors same day you submit your timesheet!
- We are Level 3, DISP certified and have signed the Veteran Employment Commitment and been awarded the highest level of compliance to this important initiative, proactively assisting veterans transitioning from the forces to civilian roles. We’ve been lucky enough to win industry awards for our high level of process compliance and are ISO 9001 certified. Our commitment to reducing Greenhouse Gas Emissions has been accredited in line with large global organisations.
- We value diversity and welcome applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability.
Location: The role is based in Bruce, Canberra ACT.
Office Type: Onsite
Contract terms: 6 months from commencement date
Estimated Hours: 37.5 per week
APS Equivalency: APS5
Security Requirements: Due to the nature of this position, candidates must hold Australian Citizenship
How to Apply: Please upload your resume to apply. Please note you will need to complete selection criteria to complete this application process. We will be in touch with instructions for suitably skilled candidates.
Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks.
Applications open until 8am 15 May 2026.
Reach Damien on 0480 002 503 or damienm@whizdom.com.au for any further information.
