About The Role - (12 months + 2 x 6 months)
An experienced IT Project Master Scheduler is required to support the implementation of an integrated delivery schedule that is aligned to the Departments corporate scheduling practices to support delivery major IT program of work.
- Building detailed project schedules and Work Breakdown Structures in Microsoft Project Professional
- Maintaining the Program Master Schedule, including incorporation of external delivery partner schedules where applicable, ensuring visibility of key milestones and supporting delivery leads in transitioning project deliverables and reports
- Supporting project financial reporting processes, including preparation of summarised schedules and financial reports for various governance forums
- Implementing and managing the Program Dependency Management framework, including processes, and tracking of inter-project dependencies.
- Providing ad-hoc support for PMO activities
- Building capability and providing knowledge sharing/upskilling to internal APS team members.
Skills and Experience Required:
- Advanced capability with Microsoft Project Professional including building and managing complex project schedules and work breakdown structures
- Experience in managing schedules and reporting within enterprise-level project management tools.
- Understanding of IT project scheduling principles, industry project management methodologies and dependency management in large-scale IT programs.
- Ability to support project financial tracking, reporting, and alignment with commercial management processes
- Established understanding and application of Department governance, delivery frameworks, and compliance requirements.
- Technical appreciation and deep understanding of challenges and coordination required in complex multi-vendor environments
- Familiarity with Microsoft 365 tools such as Teams, SharePoint, and Power BI for collaboration and reporting
Master Scheduler 2 - (6-months + 2 x 3 months)
About the Role
As a Master Scheduler, you will provide centralised scheduling, tracking and dependency management across service providers and application areas of the Department for the project. Tasks will also include coordinating the risk, quality and progress of the schedule for the IT Project to agency standards, which will support the project being completed on time and on budget and with minimal conflicts. You will also support project planning, research and analysis, and issues resolution.
You will plan, coordinate, and deliver detailed, technical based schedules that may impact on client, strategic or operational outcomes. You will track the project schedule against identified milestones, support the project team with collaboration across other programs to ensure end-to-end outcomes are delivered within tight timeframes.
Working with the Business Relationship Managers in the Project team you’ll be responsible for developing and maintaining an integrated schedule across all delivery teams within the project scope, assessing, and managing any schedule impacts.
You will communicate and influence effectively by providing expert advice on project intent, deliverables, and progress, and by leading governance and assurance reviews.
You will support the project team in cost and capacity modelling through integration with existing and development of new systems and tools, as required. You will identify, develop, and recommend solutions, and scheduling resources for project delivery.
Skills and Experience Required:
- extensive experience in master schedule tasks, which includes creating and managing IT projects
- Advanced experience with scheduling tools e.g. Microsoft Project. Ability to code basic manipulation in spreadsheets and present data to an executive audience with tools such as PowerPoint
- develops and manages high-level and detailed project schedules, ensuring alignment with organisational priorities and incorporating measurable deliverables, realistic timeframes, and accurate budget estimates
- constructs and translates corporate IT strategy into clear, measurable project plans
- actively manages risk and resolves complex issues, analysing alternative courses of action and implementing effective mitigation strategies
- has extensive stakeholder management skills, leveraging relationships to achieve outcomes and resolve complex issues
- leads by example, building capability, empowering team members, and fostering a culture of continuous improvement and best-practice in IT project delivery and use of IT infrastructure.
Location and Contract Term: This role is based in Canberra, Newcastle, Parramatta, Penrith, Sydney, Brisbane, Adelaide, Box Hill, Dandenong, Melbourne, Moonee Ponds . 12-month contract with 2x6 - month contract extension options pending budget and delegate approval.
Security Requirements: Applicants must be Australian Citizens and hold a baseline clearance.
How to Apply: Applications close 5pm 16 October
Please upload your resume to apply. Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks
Please note you may need to complete selection criteria to complete this application process. We will be in touch with instructions for suitably skilled candidates
Call Kelly 0480 002 457 or email kelly@whizdom.com.au for any further information
