- Location: Sydney
- Contract: 1 month
- Start: ASAP
- Rate: $350 to $430.00 per day + super
Are you an organised and proactive administrator with experience supporting complex projects? We are partnering with a leading Government organisation delivering one of Australia's most significant infrastructure programs and are seeking a Project Administrator to provide critical support to a high-performing project team.
This is an excellent opportunity to join a large-scale program environment where your coordination, administration and stakeholder management skills will contribute to the successful delivery of projects that will have a lasting impact on communities across Sydney.
About the Role
Reporting to project leadership, you will provide comprehensive administrative and project support to a busy team. You will play a key role in ensuring project operations run smoothly by coordinating documentation, managing financial administration, supporting governance activities and maintaining accurate project records.
Key Responsibilities
- Prepare, edit, format and coordinate project documentation including briefing notes, correspondence, reports, presentations and submissions.
- Provide meeting support, including scheduling, agenda preparation, minute-taking and tracking action items.
- Manage diaries, coordinate team activities and support day-to-day project operations.
- Maintain project registers, databases, electronic records and document management systems.
- Administer project budgets, monitor expenditure, reconcile accounts and maintain financial records.
- Raise purchase orders, process invoices and support procurement activities.
- Liaise with contractors, suppliers and internal stakeholders regarding goods, services and project requirements.
- Assist with timesheet management, attendance records and other workforce administration processes.
- Respond to requests for information and support reporting requirements across the project team.
About You
To be successful, you will bring:
- Previous experience in a Project Administrator, Team Administrator, Executive Assistant, Project Support Officer or similar position.
- Experience supporting projects within infrastructure, construction, engineering, government or related sectors.
- Strong document preparation and coordination skills, with excellent attention to detail.
- Demonstrated experience managing competing priorities in a fast-paced environment.
- Financial administration experience, including purchase orders, invoicing and budget tracking.
- Excellent communication and stakeholder engagement skills.
- Strong proficiency across Microsoft Office Suite and document management systems.
Why Apply?
- Opportunity to work on a landmark infrastructure program.
- Collaborative and supportive team environment.
- Exposure to large-scale projects and senior stakeholders.
If you're a motivated administrator who thrives in a project environment and enjoys being the backbone of a successful team, we'd love to hear from you.
Apply now or contact us for a confidential discussion.
Contact: Katrina Gabriel | 0489 923 756 | katrinag@whizdom.com.au
Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks.
